11 keyboard shortcuts to use Excel at the speed of light

11 keyboard shortcuts to use Excel at the speed of light

Time to read: 

If you are an Office Manager or Executive Assistant, it’s plausible that you use Excel on a daily basis. Accounting, reporting, pivot tables, you name it…in several cases, the Excel software seems to be essential. But it’s not always easy to control the beast and using it can at times turn into a huge waste of time and even a nightmare. A simple article won’t be enough to learn on controlling it a 100%, but there are several tricks which will help you gain a huge amount of time. A few seconds here, a few seconds there…if one spreads it throughout the year, it makes you save a lot of time. Do you know all of them ?  

Navigating from one end to the other of a table, without scrolling for 400 years

For this, there is nothing simpler, click on CTRL + any arrow to go from one end to the other of your table. Useful, so that you don’t wear out your mouse’s scroll wheel, before its time. 

Repeat the last action

You’ve finished your table, it’s pretty and all and then you realize that 15 lines are missing right in the middle of it. So, you right click and insert a line, and then you get ready to repeat the operation 15 times, for 15 lines. But did you know that a keyboard shortcut allows to repeat this action? To do so, press CTRL + Y

Select the entire column

Need to select an entire column, but your table has 10000 lines on top? You may lose 15 seconds with the scroll. A faster option exists: CTRL + space. And to do the same thing with a line, SHIFT + space. 

Enter the same value in several cells

You want to enter the same value in several cells. One of the ways to do this, is to enter it in one cell, then copy-paste in other cells. A huge waste of time. To go about this more quickly, select all the cells in which you wish to enter the value, type your value, then CTRL + enter. Bob’s your uncle. 

Insert the day’s date in a table

You don’t know what day we are; however, you need to enter the information in your table. You can ask you colleague Gina, but you can see that she is as lost as you, perhaps even more. The solution is to press CTRL + semi-colon. And as for the time, if you’ve lost your watch, it’s CTRL + :

Copy the upper cell value 

If you wish to copy the upper cell value but you’re lazy to press CTRL + C before, simply press CTRL + D in the lower cell. And to the do the same thing for the cell on the left, it’s CTRL + R. 

Filter in less than a tenth of a second

Do you filter your table values often? You need to learn this shortcut to filter more quickly than lightening. CTRL + SHIFT + L and your filters appear through magic. 

Add a link in a cell

The marketing director wants you to add a link towards a company website in all the tables, which may circulate around, as the latter would say “there is always some traffic, so why not make a go for it?”. If this argument seems completely phony, the fact still remains that you need to add links in a cell, at times. Why right click the hyperlink when you can simply press CTRL + K?

Put one or several cells or the percentage format 

You wanted percentages, but here you are stuck with digital values. This isn’t what you want. To remedy the situation, select the concerned cell(s) and press CTRL + %. Quite logical this one, the teams who develop Excel aren’t that silly, after all. 

Look for a value as efficiently as the FBI 

Your table has 2000 columns per 14567 lines, and you’re looking for a value which ONLY APPEARS ONCE. You spend hours looking for this value, even if it destroys your retina. But you can save some expense at the eye doctors’ by simply pressing CTRL + F and then type in the value you’re looking for. Excel will do the rest of the work for you. 

Put one or several cells in bold, italics or underline

Alright, it’s quite easy in each of these cases but you should know that there are keyboard shortcuts for these, to make this easier. To put one or several cells in bold, select these and then press CTRL + G. For italics, press CTRL + I and for underlining, press CTRL + U. 


8 hacks to handle Outlook like a pro
Like a vast majority of Office Managers, you use Outlook on a daily basis, to handle your mails and incidentally, to...Read more
7 simple tips to improve your productivity at the office
Office Manager, sometimes you tackle 2 weeks of work in a day, at times you don’t do anything throughout the day…It’s...Read more
5 questions for a good Office Manager interview and how to anwser
You’re a recruiter, you’re hiring an Office Manager for your company and as it’s the first time, you don’t know what...Read more